AI Use case
Teams Reminder Flow using Microsoft Lists & Power Automate
Application: Microsoft Teams Integration, Power Automate Flow
AI Frameworks: OpenAI text-davinci-003 (for smart reminder content)
AI Category: Task Reminder Automation, Context-Aware Notification
AI Platform: Microsoft 365 Suite (SharePoint, Teams, Power Automate), REST API Integration
Import an Existing Flow
The agent guides users to Power Automate → My flows → Import (Legacy) to quickly upload and reuse an existing flow. This helps teams save time by leveraging pre-built reminder workflows instead of creating new ones from scratch.
Create a New Flow Resource
After importing, the agent instructs users to select “Create as new”, provide a resource name, and move to the next step. This ensures the reminder flow is uniquely identified and doesn’t overwrite existing resources.
Create a New Flow Resource
After importing, the agent instructs users to select “Create as new”, provide a resource name, and move to the next step. This ensures the reminder flow is uniquely identified and doesn’t overwrite existing resources.
Configure Import Setup
In the Import setup, users select Create new, then add required connectors such as Microsoft Teams and SharePoint. Organization details, including email, are entered to establish secure connections. This ensures the reminder flow is properly linked to team communication and list data.
Configure the Flow
Users can click Open flows to access advanced configuration options. This allows further customization of triggers, actions, and reminder settings, ensuring the flow aligns with team requirements.
Configure the Flow
Users can click Open flows to access advanced configuration options. This allows further customization of triggers, actions, and reminder settings, ensuring the flow aligns with team requirements.
Automated Daily Reminder
Once configured, the flow sends a daily Teams reminder at 10:30 AM. The message delivered via Adaptive Card or Flow bot displays tasks from Microsoft Lists that are due within the next 7 days. This keeps teams proactive and ensures no deadlines are missed.
Filter and Notify
The flow filters SharePoint list items based on varReminderDate to identify upcoming tasks. Using a loop, it sends a Teams Adaptive Card for each task, ensuring team members receive clear, task-specific reminders directly in Teams.
Filter and Notify
The flow filters SharePoint list items based on varReminderDate to identify upcoming tasks. Using a loop, it sends a Teams Adaptive Card for each task, ensuring team members receive clear, task specific reminders directly in Teams.
Test the Flow
Users click Run → Run flow to test the configuration. Any SharePoint items matching the reminder date trigger a Teams Adaptive Card message, confirming that the reminder system works as expected.
